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Garden Weddings Planning Budgeting Ideas Tips

March 1, 2016 6:23 pmViews: 443

Congratulations you have just become engaged! And wondering how garden weddings are planned.

Garden Weddings Planning Budgeting Ideas Tips.

You never know who you will see at Garden Weddings!
A real wedding in San Francisco, CA. Photo by Tomas Ramos.

Planning Garden Weddings.

What seasonal special features are you looking for? Would you like your ceremony to be held in a garden with lots of flowers in bloom? Or does the crisp air and colors of the fall spell romance for you?

Or are you more entranced by a candlelit ceremony with bridesmaids dressed in red velvet? Plan accordingly. Know that some seasonal features are highly sought after. This means planning further in advance.

Think about the amount of time you need for planning your wedding. Work in your desired season of year so that you leave yourself enough time to plan. Or to adjust your expectations for a shorter time if needed. Planners stay tuned to the weather networks when they are staging garden weddings. Take a tip from the pros and do the same.

Equipment Rental for Garden Weddings.

If you are looking at garden weddings held in any place other than a fully-equipped facility, you may need to rent items. Anything from the tent and to portable toilets. If your wedding is in a high demand season make sure you make arrangements for these rentals well ahead of time.

Often the rental company will have a showroom with sample tables set ups. This way you can see the selections of dishware, linens, tables and chairs all laid out in combinations. And accessory items such as candelabras or trellises you may need for the ceremony.

Style and Formality.
Think very early in the process about your wedding style. How formal or informal you want it. The level of formality is related to the time of day of your wedding and reception. For example a very formal wedding is not usually held in the middle of the day.

Type of Reception.

Indoors or outdoors. Or both? Garden weddings sit-down meals. A buffet or a cocktail reception on the terrace? Or a volleyball and croquet on the lawn with a barbecue and a keg of beer?

These preferences dictate the setting you will choose for your reception. It may increase or reduce certain limitations involved with a reception facility. And if they provide food and services for garden weddings.

Number of Guests.

You will need to know the approximate number of guests. The number will help determine a rough budget regarding a venue and catering. You can start by narrowing it down to a large wedding that is more than 150. Or a small garden wedding less than 50.

Reception Menu Ideas and Styles.
Talk to service providers to get costs of various types of food service. Sit-down with service. Buffet. Stations. Wedding cake and desserts.

Service Providers for garden weddings.

Use ideas from wedding magazine advertisers. Wedding content and directory websites. As well as recommendations from friends. Use the Internet to check their websites. Or phone books to get names and phone numbers to contact vendors.

You will want to personally meet any major vendor that you are considering hiring. In most cases you can make an appointment to meet them at their place of business. In general it is a good idea to meet with more than one vendor for each type of service. This way you will get a sense of what different options you have.

Rehearsal Dinner.

Traditionally this is the domain of the parents of the groom. If you are having a garden wedding everything should be in place for your ceremony rehearsal.

Required Items for Planning a Garden Wedding.
Color Scheme. Bridesmaids attire. Table linens. Flower colors. Ceremony site and reception decorations.
Ceremony. Officiator. Readings. Special features. Musical choices.
Wedding day schedule. Order of events. Timing rundown.
Reception music. Including first dance selections.
Flowers. Flower bouquets and arrangements.
Food & beverage. Final decisions for catering final head count.
Marriage License. Usually obtained from the town clerk in the town or county where the couple resides. Or where the marriage will be performed.

Budget items. Keep a running expense worksheet for garden weddings.

• Ceremony site if different than the reception. Clergy/officiator.

• Reception facilities. Catering food. Service tips. Cost per plate. Alcohol/bar. Alcohol supply. Bartender. Service. License fee. Equipment rentals. Tent, chairs, tables, dishes and silverware. Check what some site locations include.

• Transportation. Limousines. Horse-drawn carriage. Taxis for guests.

• Photographers and videographers. Entertainment. Ceremony music and soloist. Reception music. Dj and live band. First Dance. Background music.

• Florists including bouquets, boutonnieres and corsages. Ceremony and reception decorations.

• Sweet table items. Accessories could include favors, guest book, cake knife and toast glasses.

• Health & beauty before the wedding. Makeup/hair for the big day.

• Marriage license. Wedding insurance. Tips. Taxes. Long distance calls. Wedding website costs.

• Apparel for the bride and groom. Alterations.

• Invitations. Postage. Thank-you notes. Ceremony program. Guest books. Placecards.

• Parties could include engagement. Out-of-town guest luncheon. Rehearsal dinner. Rehearsal dinner facility.

• Accommodations for out-of-town guests.

• Gifts for brides’ and grooms’ wedding parties.

• Premarital counseling or prenuptials.

• Wedding night.

• Honeymoon and travel wardrobes.

Garden Weddings To Do Tips.

Details are very very important. Write a To Do list. And when you think that you could not have missed anything CHECK AGAIN!

If you are using a wedding planner make sure they have a list of all the rental companies you are using. Such as for the tent. Tables and chairs. Dishes, glasses, cutlery and table linens. Food, dessert and cake tables. Note that solid flooring pebbles and other hard uneven surfaces can be hazardous to women wearing high heels. Refrigeration for ice. Liquor. Caterer. Décor and lighting. Floral arrangements. Transportation. And what ever you have rented for your wedding.

Discuss and write down everything. Do not go ahead without checking with your event planner first. Make more appointments with the planner as the months get closer to your wedding date.

1. Find the perfect location. Use your imagination.

2. Choose the time of day for your wedding. Morning, afternoon or evening. Each has its own challenges.

3. Make sure that the food tables are located in an area that will not create a traffic jam when the food is served.

The bar should be set up in an area free of all traffic. 

The wedding cake and groom cake should be prominently displayed, but far away from congested areas.

4. If you decide to have candles at your wedding make sure they are protected properly. Candle light is very romantic but can become a fire hazard in seconds.

5. Make sure your elderly guests are properly protected from the heat by seating them in a shaded area. Have bottled water available for them in order to prevent heat stroke.

6. Have a back-up plan in case of bad weather. Make sure it is noted on your invitations.

Tips courtesy Gabriella Haasz.

Related articles to read.
Backyard & Garden Wedding Tips.
Wedding Styles & Themes.
Green Weddings.
Green gowns & dresses.

W&H | Garden Weddings Planning Budgeting Tips.


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